Administrative Assistant

Zinda Law Group, a rapidly growing and prestigious personal injury law firm, is looking for a highly motivated and detail-oriented full-time Administrative Assistant to join our team. This role is based in our Austin, TX office.

About Us:

At Zinda Law Group, our purpose is Justice for all regardless of wealth.

Our mission is to make the world a safer and more just place, helping as many people as possible through the practice of law.

We take pride in our skills, compassion, and unwavering commitment to helping those in need. Our team has been recognized as one of the 50 Fastest Growing Companies in Central Texas by the Austin Business Journal and has earned a place in the Inc. 5000.

When you join Zinda Law Group, you become part of a collaborative environment that values every team member's contribution and fosters opportunities for professional and personal growth.

This entry-level Administrative Assistant role will assist with reception duties, mail distribution, setting up conference rooms, and office maintenance. You will also provide overflow support to our intake, records, and pre-litigation departments, as needed. This is a great opportunity for administrative professionals looking for hands-on training with the ability to grow within the organization.

Responsibilities:

• Optimize incoming and outgoing mail distribution processes
• Handle faxing and scanning tasks, ensuring accurate and secure document management
• Manage a complex filing system
• Utilize e-filing system
• Process checks, close addendums and handle deposits accurately
• Assist receptionist with front desk duties
• Maintain office supplies and break room essentials
• Enhance existing practices for preparing conference rooms to ensure a professional and organized meeting space
• Provide overflow support to Intake, Records and Pre-Litigation Paralegals as needed
• Assist with office administration
• Assist management and the EA staff with daily and weekly calendar tasks
• Maintaining office inventory, placing orders, budget
• Manage inventory of supplies and place orders within budget constraints
• Other duties as needed to help drive to our Vision, fulfill our Mission and in line with our Values

Qualifications:

• Organized, with high attention to detail
• Ability to maintain confidentiality
• Proficient in Microsoft Office and comfortable with using different technology tools
• Capable of working in a fast-paced environment
• Excellent phone etiquette and communication skills
• Proactive and positive attitude who has a “no job too small” attitude
• Ability to lift 25 lbs
• Previous experience as an administrative assistant or legal secretary, a plus
• Bilingual in Spanish a plus

Compensation, Benefits & Perks:

• $20-24/hr based on experience
• Paid time off (20 days) and 10 paid holidays
• IRA plan with company contribution match (up to 3% match)
• Medical, vision, and dental insurance (90% of Medical covered by the firm)
• Paid parental leave
• Opportunities for ongoing training and mentoring by our outstanding team
• Opportunities to advance and grow within the firm

We will be accepting applications on an ongoing basis until a candidate is selected for the position.

Zinda Law Group is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, veteran status, or other protected status as required by applicable law.

By submitting this application, I understand Zinda Law Group may use and review publicly available information about me in order to assess my suitability for employment.