Reporting Coordinator

VERSATILITY. EXPERTISE.

With these two words, Vertex makes the promise that we will always be versatile in developing solutions to our clients’ unique needs and that we will always demonstrate expertise in our designated fields.

Since 1962, Vertex has been a leading North American provider of environmental services. With over 50 years of expertise, Vertex helps clients achieve their development goals through our versatile suite of services. From the initial site selection, consultation and regulatory approval, through the construction, operation and maintenance phases, to conclusion and environmental cleanup, Vertex offers a diverse range of services throughout the life cycle of our clients’ projects.

OVERVIEW

Vertex is currently accepting applications for one full-time, permanent Reporting Coordinator. The successful candidate will be an exceptional writer, editor, and document production specialist with advanced Microsoft Word skills and a strong understanding of professional document formatting, template development, and quality control.

This role is well suited to someone who enjoys transforming technical information into polished, well-structured, client-ready reports. The successful candidate must have a strong command of the English language, a keen eye for detail, and the ability to create consistent, accurate, and visually professional documents. While experience in environmental consulting is considered an asset, Vertex is primarily seeking a candidate who brings strong writing ability, advanced Microsoft Word expertise, and a commitment to producing high-quality documents.

The Reporting Coordinator will work with technical teams to review, format, edit, and finalize reports across a variety of service areas. This position requires someone who can manage multiple documents, maintain consistency across templates and report styles, and identify opportunities to improve reporting processes, tools, and workflows.

CANDIDATE QUALIFICATIONS

• Diploma, degree, or certificate in Technical Writing, Professional Writing, Communications, English, Business Administration, Environmental Science, Biological Science, Natural Resource Management, or another applicable field
• Exceptional writing, editing, proofreading, grammar, spelling, and formatting skill
• Advanced proficiency in Microsoft Word, including experience with styles, templates, headers and footers, section breaks, tables of contents, cross-references, captions, page numbering, tables, forms, and document automation tools
• Experience creating, updating, and maintaining professional templates, preferably for reports, proposals, manuals, technical documents, or other formal business documents
• Strong understanding of document layout, readability, consistency, version control, and quality assurance
• Ability to review technical content for clarity, flow, structure, grammar, formatting, and consistency
• Ability to synthesize information and organize content into clear, well-supported, and well-structured reports
• Strong command of Microsoft Office, with advanced knowledge of Word and working knowledge of Excel
• Demonstrated self-motivation, communication, organization, and decision-making skills
• Ability to work independently and collaboratively with technical staff, project managers, and other internal stakeholders
• Strong attention to detail and experience preparing polished, error-free documents under deadlines
• Familiarity with environmental consulting, regulatory reporting, oil and gas, or related technical industries is considered an asset, but is not required

RESPONSIBILITIES

• Review, edit, format, and finalize technical reports to ensure they are clear, accurate, well-organized, and client-ready
• Apply and maintain consistent formatting, styles, templates, numbering, tables, headings, figures, appendices, and references across reports
• Create, revise, and improve Microsoft Word templates used for reporting and other technical documentation
• Support the development of standardized reporting tools, formatting guidelines, template libraries, and document production procedures
• Work with technical teams to ensure reports are complete, logically structured, and written in a professional tone
• Edit content for grammar, spelling, punctuation, readability, clarity, consistency, and overall document quality
• Identify inconsistencies, missing information, formatting errors, and opportunities to improve document structure
• Coordinate report production timelines and manage multiple documents at varying stages of review and completion
• Convert technical input from various contributors into cohesive, well-formatted documents
• Maintain a high level of quality control and consistency across reports prepared for different scopes of work and jurisdictions
• Support continuous improvement of Vertex’s reporting processes, templates, and document standards
• Assist with other writing, editing, formatting, and document production tasks as required

LOCATION

• This position will be based out of either our Calgary or Sherwood Park offices.

ADDITIONAL INFORMATION

• Compensation is commensurate with education and experience
• A comprehensive benefit package is provided

APPLY NOW

In your application, please include the following:

• Resume
• Recent writing sample

With a track record of success, Vertex provides a fast-paced environment where people thrive. We recognize that each member brings a valuable skill set to the Vertex team and we make health, safety and community well-being a priority by supporting numerous endeavors at each of our locations across North America.

At Vertex, we value teamwork through collaboration and provide support across the entire organization. If you think you have what it takes to play for the Vertex team, please apply.

*We would like to thank all applicants for their interest in this position, however only those selected for interviews will be contacted*