Student Information Systems Lead

Student Information Systems Lead

The Student Information Systems Lead is a ten (10) month contractual employee paid in twenty-six (26) equal biweekly installments. This role requires annual ratification by Chief and Band Council and operates under the direction of School Administration.

Reporting directly to the Principal, this role provides leadership and oversight of the MySchoolSask (MSS) system, ensuring data accuracy, system integrity, staff support, and compliance with Ministry reporting requirements. The role also supports school communications and collaboration as it relates to student information.

The Student Information Systems Lead shall:

• Cooperate with staff, administration, and Education Program objectives
• Support efficient school operations through data systems and processes
• Maintain professionalism, confidentiality, and accuracy
• Demonstrate leadership in data management and system use

1.  System Management & Oversight

• • Oversee day-to-day operation of MySchoolSask (MSS), including attendance, scheduling, gradebook, and reporting
  • Configure and maintain school terms and timetables, courses and class structures
  • Ensure the system operates efficiently and effectively

 2.  Data Accuracy & Compliance

• Ensure all student data is accurate, complete, and current (demographics, attendance, marks, program data)
• Review and validate data prior to reporting
• Ensure compliance with Ministry reporting requirements and timelines
  • Monitor errors and follow up with staff as required in Attendance, Scheduling and Student records

 3.  Reporting & Data Use

• Generate reports for School administration (enrolment, attendance, grades) and Ministry submissions

• Support data-informed decision making
• Ensure consistency in reporting processes across staff

4.  Staff Training & Support

• Train staff on MSS functions including Attendance entry, Gradebook use and Reporting tools
• Provide ongoing technical support and troubleshooting
• Develop training materials, guides, and support resources
• Support onboarding of new staff to MSS

 5.  User Access & Security

• Set up and manage user accounts, roles, and permissions
• Ensure confidentiality and appropriate access to student records
• Follow provincial and local policies for data security and privacy
• Monitor appropriate system usage

6.  MSS Liaison & Communication

• Serve as the primary contact for MSS within the school
  • Liaise with School staff, SLFN Education / IT supports and Ministry of Education
• Communicate system updates, deadlines, and requirements to staff
• Participate in MSS training and network meetings

7.  System Improvement & Troubleshooting

• Identify system issues and workflow inefficiencies
• Troubleshoot technical and data-related problems
• Recommend improvements to processes and system use
• Assist with upgrades, updates, and implementation of new features

 8.  School Communication Support

• Manage school communications strategy, update website and social media, produce newsletters
• Support school-community engagement events
• Coordinate photography and yearbook

Qualifications:

• Experience with MySchoolSask (MSS) or student information systems preferred
• Experience in a school or education environment preferred
• Proficiency in Microsoft Office and digital platforms
• Strong data management and reporting skills
• Clean Criminal Record and Vulnerable Sector Check
• Communication/media experience (asset)
• Experience working in a school setting (asset)
• First Aid/CPR certification (asset)
• Clean driver’s license/abstract (asset)