Project Administrator (8-month contract)

Doran Contractors Limited

Job Title: Project Administrator (8-month contract)

Company: Doran Contractors Limited

Reports to: Contract Administration Manager

Salary Range: $50,000 - $55,000

Location: 3187 Albion Road South, Ottawa, Ontario

Vacancy Status: This is an active job opening. Doran Contractors Limited is actively hiring for this position.

About Us

Doran Contractors has a rich and diverse history in general contracting. From tender closing to substantial completion, Doran Contractors takes pride in being on time and on budget, focusing on exceeding clients’ expectations at every opportunity. With more than 120 years of history behind it, Doran is proud to have served hundreds of satisfied clients and has earned a reputation for highly skilled service - down to the last detail.

As part of the Taggart Group, Doran is a proud, family-owned business benefiting from long-standing stability and continued growth, offering a variety of opportunities for those looking to get hands-on experience and build a lasting career.

At Taggart, you will be part of something bigger, and what you do today will make an impact for years to come. We believe in your success.

Building integrity, quality, and community together.

About this Role

The Project Administrator (8-month contract) plays a key role in supporting the project management team while contributing to impactful projects within a dynamic team environment. This position plays a key role in supporting the project management team. The Project Administrator is responsible for gathering and providing documentation required to ensure accurate and timely recording of project costs, and for the organization of documentation and records required for each specific project.

Key Responsibilities

• Support project teams in organizing and maintaining project documentation.
• Obtain, track and organize subtrade monthly project billings.
• Draft, send and track Site Instructions and related quotations.
• Draft (for PM approval), send and track all Change Order Proposals (COP).
• Issue and track subcontracts and safety packages.
• Obtain and track subcontractors and/or trades’ required documentation (WSIB Certificates, Ministry of Labour Form 1000s, Insurance, Safety etc.).
• Track, file and distribute subcontract change orders (SCCOs/POCOs).
• Assist the project teams with project closeouts.
• Prepare and distribute internal communications as requested.
• Assist with file transfers upon completion of projects.
• Create, update and maintain project contact lists.
• Any other duties as required.

Education and Experience Requirements

• Post-secondary education, preferably in business administration, or in construction management would be considered an asset.
• 1-2 years of administration experience, preferably in the construction industry required.
• Strong attention to detail and exceptional organizational skills.
• Strong time management and planning skills, with an emphasis on quality output.
• Strong communication skills, both written and verbal.
• Proficient use of the MS Office Suite.
• Strong customer service skills and professionalism when dealing with different audiences.

Physical/Sensory Effort and Work Environment

• Providing service to several audiences or departments, working under many simultaneous deadlines.
• Sitting or standing for long periods of time at a workstation.
• Overtime may be required.

Accommodation Requests

The Taggart Group of Companies is an equal opportunity employer. All qualified applicants are considered without regard to citizenship, race, place of origin, ethnic origin, colour, ancestry, disability, age, creed, sex/pregnancy, family status, marital status, sexual orientation, gender identity, or gender expression.

In accordance with Accessibility for Ontarians with a Disabilities Act, we’re committed to providing accommodations for people with disabilities in all aspects of the recruitment and selection process. If you require accommodation or special assistance, please send an email to hr@taggart.ca with your request.

Thank You for Considering Doran Contractors

Thank you for your interest in joining Doran Contractors Limited. We appreciate every application, but only those selected for an interview will be contacted. Please note that we do not accept unsolicited resumes from recruiters or employment agencies. Any such submissions become the property of Doran Contractors Limited and are not eligible for compensation. AI may be used to screen and assess candidates.