Payroll Coordinator - On-Site (Teaneck NJ)

Overview

*On-Site position in Teaneck NJ*

Interstate Waste Services is the most progressive and innovative provider of solid waste and recycling services in the country! We primarily service Northern New Jersey, Southern New York State, New York City, Connecticut, with a state-of-the-art rail served landfill located in Ohio. We cater to a diverse range of residential, industrial and commercial customers. Our mission has always been to provide our customers with the highest quality waste, recycling and environmental services, while keeping focus on employees, customer and environmental safety.  

What makes our company culture unique is we have mastered the ability to balance the standards of a large corporate company while maintaining our small business family style culture.  

Essential Job Summary:

A dedicated and detail-oriented Payroll Coordinator within the Human Resources team. Possesses extensive knowledge of payroll systems and processes, ensuring the accurate and timely administration of payroll for our organization. In this critical role, they are responsible for calculating employee wages, processing timesheets, and ensuring compliance with relevant tax regulations. They will play an essential role in maintaining payroll records while also addressing inquiries related to payroll matters from employees and management alike. Utilizes analytical skills to resolve discrepancies and implement improvements in payroll workflows, fostering a compliant and efficient work environment. This position requires a thorough understanding of union workforce, current labor laws and regulations to guarantee that all payroll practices are compliant. Moreover, you will collaborate closely with various departments to support employee compensation needs and work towards enhancing overall payroll processes. 

Essential Job Functions: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Other minor duties may be assigned.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  Other duties may be assigned.   

• This position ensures weekly payroll is run accurately, timely. 

• Maintain and update payroll records, ensuring all changes are reflected in the system. 

• Calculate and process employee deductions and contributions, including taxes, benefits, and garnishments. 

• Address payroll inquiries and provide assistance to employees regarding paycheck matters. 

• Ensure compliance with federal, state, and local payroll laws and regulations. 

• Perform regular audits and reconciliations of payroll data for accuracy and completeness. 

• Collaborate with HR and finance departments to ensure the alignment of payroll with employee data. 

• Knowledge of quarter end, year-end, and W-2 process to ensure proper filings and deposits of taxes. 

• Understand and ensure multiple union collective bargaining agreements are implemented correctly as related to their pay and time off eligibility.  

• Processes scheduled increases for union according to collective bargaining agreement. 

• Implement process management and business process analysis to continuously improve department processes. 

• Research and resolve issues/inquiries to identify root cause and implement preventative measures. 

• Participate in developing organizational guidelines and company procedures. 

• Support general company benefits inquiries, in addition to vacation, sick leave, cobra, vaccine contact tracing, tracking and/or testing, as required.  

• Assist with internal and external audits.  

• Assist with all internal and external HR related matters, including local onboarding support. 

• Produce reports as needed for management and other departments. 

Requirements and Qualifications:

• Bachelor's degree in Finance, Accounting, Human Resources, or a related field preferred. 

• Minimum of 2 years of experience in payroll processing or a similar role. 

• Proficiency in Ceridian Dayforce and MS Excel, with an emphasis on data analysis. 

• Strong knowledge of payroll laws, regulations, and compliance requirements. 

• Excellent attention to detail and accuracy in data management. 

• Strong organizational skills with the ability to manage multiple priorities and deadlines. 

• Effective communication skills, both verbal and written, for interacting with employees and management. 

Additional Information

Interstate Waste Services provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.  

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. 

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