Project Coordinator & Grants Assistant

Overview

The Project Coordinator & Grants Assistant provides executive level administrative support to the Senior Vice President of Operations. In addition, the incumbent will support various architecture and construction projects as a member of the Operations team, focusing on project management, and will provide support for the administration of grants at Touro University New York.

Responsibilities

Responsibilities include but are not limited to:

• Executive level support to the Senior Vice President of Operations.
• General administrative support for the department of Operations and assignment to special projects as determined by SVP.
• Provide project support and assistance to the Operations team for architectural and construction projects.
• Requires communication and coordination with external firms and partners.
• Participates and attends meetings as needed.
• Creates files and follows-up with any missing documentation.
• Review documents maintain files as necessary.
• Meets and greets all visitors to the SVP Operations.
• Processes on-line documents, requisitions for Banner, subscriptions, imprint orders.
• Interacts with different departments and employees of all levels including upper level personnel.
• Prepares requisitions for department follows up on difficulties; keeps track of all orders by the department.
• Manages calendar and sets up appointments for the Senior Vice President.
• Ordering supplies typing memos, letters, and general correspondence.
• Entering and updating information into the system and creates reports.
• Screen grant applications and reporting materials for completeness and follow up with applicants as needed.
• Compile, maintain, and file all Grants reports, records, and other documents as required.

Qualifications

Education/Experience

• Bachelor's degree preferred. 
• Project management or project support courses/certification
• Previous experience with general office administrative responsibilities and procedures
• Project management or project support experience in a team based setting

Knowledge/Skills/Abilities

• Familiarity with architectural design and construction projects
• Strong communication skills both oral and written
• Superior organization skills including ability to prioritize tasks and work with minimal direction
• Proficiency in Microsoft Office Suite including Word, Excel, PowerPoint, Outlook.

Travel

• Minimal travel primarily to NY campus locations as needed

Working Conditions

• Able to lift up to 5 lbs.

Maximum Salary

Minimum Salary