Proposal Coordinator Assistant - Part Time

Overview

We are seeking a Proposal Coordinator Assistant for our Geospatial Division in our Tampa or Orlando, FL Office. 

The focus of this position is learning. This is a transitional position that allows us to hire staff with little to no experience and train them to become a proposal coordinator in a short period of time. This position requires attention to detail, learning attitude, ability to follow instructions, resourcefulness, as well as good time and priority management skills.

At WGI, you will find talented, passionate associates providing exceptional service in collaborative, team-driven environments, all while having fun and enjoying the work they do. WGI takes pride in being one of the nation’s top consulting firms -- and we have the awards to prove it. We work to stay ahead of the curve by investing in the latest tools and technology. WGI is always looking for remarkable individuals to join our team and help us grow in our vision. If you think you are an innovative, self-motivated team-player, and want to shape your community, join our WGI team today!

#LI-Onsite 

Responsibilities

• Assist in preparing and formatting resumes, SF330s, project sheets, and proposal templates
• Gather and coordinate information for new project sheets with marketing staff
• Maintain and update proposal and CRM libraries, including opportunity and contact records in AEC360
• Support proposal development, including editing, formatting, compliance review, and page-turn reviews
• Coordinate proposal production logistics: printing, covers, tabs, and shipping/delivery
• Participate in proposal production meetings to understand and support WGI's coordination process
• Assist with the proposal closing process and ensure proper archival of documents
• Update resumes and other marketing materials in AEC360
• Follow up on opportunity outcomes and update AEC360 accordingly
• Collaborate with subconsultants to gather necessary proposal information
• Attend internal team meetings to stay aligned on proposal and marketing activities

Qualifications

Qualifications

• Written and verbal communication skills
• Organizational and time management skills
• Ability to follow instructions, resourcefulness, and a positive “can-do” attitude
• Self-starter and motivated to learn new skills
• Detail-oriented and quality-minded
• Basic skills in Adobe software (InDesign and Acrobat) and Microsoft Office software (Word, Excel, PowerPoint, Teams)
• Must be flexible and willing to work overtime, when needed
• Applicants must be currently authorized to work in the U.S. on a full-time basis. We are unable to sponsor or take over sponsorship of employment visas.

Knowledge, Experience, and Other Requirements:

• Must have the ability to thrive in a collaborative environment and work well with others
• 0 to 3 years of relevant experience preferred
• Bachelor’s degree in English, Communications, Marketing, or equivalent demonstrated experience

Physical Demands

The physical demands are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  Work is performed in an office setting.  Hand-eye coordination is necessary to operate a computer, keyboard and mouse.  Use of a telephone headset will allow for virtual communication with team members through Zoom and/or Microsoft Teams.  While performing the duties of this job, the employee is often required to sit for prolonged periods, use hands/fingers to handle, feel or operate objects, tools or controls and reach with hands and arms, speak and hear.  Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

Applicants must be currently authorized to work in the U.S. on a full-time basis. We are unable to sponsor or take over the sponsorship of employment visa.

If you have what it takes to join our growing organization and want to be part of a dedicated team, please submit your resume for review by our Talent Acquisition Team. WGI provides a competitive salary, excellent benefits, and an outstanding work environment. Equal Opportunity Employer/Veterans/Disabled.

WGI does not accept any unsolicited resumes. should any 3rd part agency or recruiter forward or submit any resume(s) to a WGI associate without a pre-existing contractual agreement, the submitted resume(s) will be deemed the property of WGI and no placement fee will be provided. 

All agencies and vendors are required to have a signed WGI vendor agreement form the WGI Chief HR Officer permitting them to work directly through our Talent Acquisition team. Obtaining this signed vendor agreement is the only way you will receive payment. Verbal or written commitments from any other member of our staff will not be binding. 

All third-part recruiting/supplemental staffing agencies are expected to familiarize themselves and abide by this policy. 

Responsibilities

- Assist in preparing and formatting resumes, SF330s, project sheets, and proposal templates
- Gather and coordinate information for new project sheets with marketing staff
- Maintain and update proposal and CRM libraries, including opportunity and contact records in AEC360
- Support proposal development, including editing, formatting, compliance review, and page-turn reviews
- Coordinate proposal production logistics: printing, covers, tabs, and shipping/delivery
- Participate in proposal production meetings to understand and support WGI's coordination process
- Assist with the proposal closing process and ensure proper archival of documents
- Update resumes and other marketing materials in AEC360
- Follow up on opportunity outcomes and update AEC360 accordingly
- Collaborate with subconsultants to gather necessary proposal information
- Attend internal team meetings to stay aligned on proposal and marketing activities