Shared Office Solutions Specialist

Company Description

Winsupply is in the business of creating and enabling entrepreneurs to achieve their dreams through wholesale distribution. Winsupply is a group of over 670 locally-owned companies that operate across a variety of industries, including HVAC, Plumbing, Electrical and more. The purpose of the support services campus is to eliminate obstacles and provide support to help our entrepreneurs succeed. Support service employees assist entrepreneurs in achieving their dreams through finance, accounting, IT, and other back-office operations.

Job Description

The Shared Office Solutions Specialist has primary responsibility for the functions within Shared Office Solutions that impact our 500 plus companies.  This specific position, would have an increased focus on assisting with our local companies, as well as potential for additional responsibilities relating to our distribution business.  This position may have items with details of confidential nature and requires considerable interface with all levels of employees within our parent company and local companies, as well as contact with outside vendors.  All other duties as assigned.

Accountabilities/Responsibilities 

• Reconcile vendor invoices and statements for our local companies
• Work with vendors and/or local companies on discrepancies
• Execute best practices, adhere to process guidelines and always pursue process improvements
• Assist with special pricing arrangements
• Identify and research variances
• Obtain credits from vendors and apply them for vendor warranty & returns
• Assist with review of financials such as paid expense register and reporting to assist the annual inventory write up and down
• Assist other team members in backup capacity, as needed
• Assist with helpdesk tickets
• Work with local companies on changing behavior and assisting through partnering with their business
• Engage in local company retention

When Applicable

• Maintain acquisition back-office management (pre-Wise)
• Ensure that acquisitions vendor payables are routed through proper channels to Winsupply payables
• Act as ambassador to Shared Services

Competencies for Success

• Communication
• Planning and Organizing
• Customer Service Orientation
• Change Management
• Analytical / Problem Solving

Qualifications

Minimum Qualifications

• Minimum of three (3) years of progressively more challenging accounts payable experience.
• Proficiency with Microsoft Office Products (Excel, Word, PowerPoint, Access).
• Understanding of back office functions with aspects as AP/VIR/AR-Cash/Check Application.

Preferred Qualifications

• Bachelor’s Degree in Business or related degree.

Additional Information

Physical Demands

The physical demands here are representative of those that must be met to successfully perform the essential job functions with or without reasonable accommodations:

• Sitting for extended periods of time
• Dexterity of hands and fingers to operate a computer keyboard, mouse, and other computer components

We are committed to inclusion, diversity, and equal employment opportunity, regardless of race, color, ancestry, religion, sex, gender, national origin, sexual orientation, age, citizenship, marital status, disability, veteran status, or any other factor protected by applicable federal, state, or local laws.