Analyst, Payroll

Overview

When you join Kyocera Document Solutions America, Inc. you are joining an organization that is deeply rooted in the Philosophy of “doing what is right as a human being”. Through this Philosophy, our employees are passionate about providing best in class customer service through efficiency, accountability, and a sense of urgency all while putting knowledge to work to drive change.

In addition, we’re a Great Place to Work… and we really mean it! Kyocera Document Solutions America, Inc. has been officially certified as a Great Place to Work since 2022. An organization earns this distinction when its employees have expressed their trust in the people they work for, have pride in what they do and enjoy the people they work with.

As a Payroll Analyst, you will be part of a collaborative team responsible for managing multi-state, multi-company payroll operations and processing functions. You will ensure time and attendance and payroll are processed accurately, on time, and in compliance with government regulations. As a member of the Finance team, you will also partner with cross-functional teams to improve and streamline systems. This role reports to the Payroll Manager and focuses primarily on processing bi-weekly payroll for over 2,300 employees. The ideal candidate will have 5+ years of payroll experience, extensive ADP Workforce Now proficiency, and the ability to thrive in a fast-paced environment.

The chance to do something meaningful, to challenge yourself, to be a part of change in an industry, to influence change doesn’t come around every day.

Responsibilities

+       Process payroll batches in ADP, including commissions, bonuses, and taxable fringes; prepare manual updates and checks for W-2 purposes; review and distribute live checks; and generate payroll reports for Finance and other stakeholders.

+       Maintain accurate tax jurisdictions and ensure proper multi-state and local tax setup based on employee work and residence locations.

+       Review timecards and non-worked time reports for accuracy and compliance with State and Corporate Policies.

+       Maintain spreadsheets for employee changes, new hires, and terminations.

+       Prepare year-end income reports, including final true-up calculations.

+       Generate and download payroll and tax reports across company codes; support internal and external audit data requests.

+       Conduct routine audits, resolve payroll discrepancies, and process necessary adjustments to employee records.

+       Ensure accurate taxation and garnishment are applied to each employee record.

+       Respond to employee questions promptly.

+       Assist with payroll updates, ad hoc tasks, and key projects as directed by the Payroll Manager.

+       Review audit and approve expenses via the Concur system.

Qualifications

Required:

+       Bachelor's degree and a minimum of 5 years of payroll experience required, including timecard uploads, auditing payroll changes/timecard entries, payroll processing, and expense reimbursements.

+       Minimum 3–5 years of ADP experience required.

+       Strong numerical and analytical abilities.

+       High attention to detail and accuracy.

+       Ability to identify and resolve discrepancies in payroll data.

+       Understanding labor laws, tax regulations, and benefits administration.

+       Excellent communication and interpersonal skills.

+       Ability to work collaboratively with HR, Finance, and employees.

+       Strong problem-solving and critical thinking abilities.

+       Advanced Excel skills for data analysis and reporting.

+       Familiarity with HRIS systems, report writing, and accounting tools.

+       Highly organized, analytical, and able to prioritize tasks.

Preferred:

+       CPP (Certified Payroll Professional) is a Plus

+       3-7 years ADP payroll experience, including Workforce Now

+       Processing multi-state payrolls for over 2,300 employees

+       Familiarity with expense reimbursement systems

The typical pay range for this role is $72,000 - $91,000. This pay range represents the base hourly rate or base annual full-time salary for all positions in the job grade within which this position falls. The actual base salary offer will depend on a variety of factors including experience, education, geography, and other relevant factors. This position may include a discretionary bonus based on performance.

Note

This is a general description of the duties and responsibilities most frequently required of this position. The company may from time-to-time request that the incumbent perform other related tasks and assume reasonable responsibilities that have not been specifically included in this description.

Kyocera Document Solutions America, Inc is a group company of Kyocera Document Solutions Inc., a global leading provider of total document solutions based in Osaka, Japan. The company’s portfolio includes reliable and eco-friendly MFPs and printers, as well as business applications and consultative services which enable customers to optimize and manage their document workflow, reaching new heights of efficiency. With professional expertise and a culture of empathetic partnership, the objective of the company is to help organizations put knowledge into work to drive change. Kyocera is looking for enthusiastic and innovative people to help our customers run their businesses more efficiently and more profitably. We offer a generous benefits package including medical, dental and vision plans, a 401k match, flexible spending, disability and life insurance, plus paid time off and holidays.

KYOCERA Document Solutions America, Inc. is an Equal Opportunity Employer, a VEVRRA Federal Contractor, and complies with all applicable federal, state, and local laws regarding nondiscrimination. Kyocera provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, or protected veteran status. Qualified minorities, women, protected veterans and/or individuals with disabilities are encouraged to apply.