Department Coordinator II

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Position Description:

The Department Coordinator II in the Department of Cardiothoracic Surgery provides administrative support to the department chair. Coordinating faculty recruitment, managing department chair calendar and travel, and process Faculty Affairs actions.

Essential Duties and Responsibilities

• Provides high level administrative support to department chair: managing calendar and travel.

• Responsible for all Faculty Affairs actions as well as tracking faculty scholarly activity in Interfolio.

• Assist with faculty recruitment and onboarding efforts.

• Schedule meetings/appointments and organize/coordinate special events.

• Update monthly calendars with faculty or executive director activities.

• Prepare travel arrangements in Concur, itineraries, UofL International Travel requests, logistics of meetings and conferences and process travel imbursements in Concur.

• Manages department procurement cards and provide transaction documentation in OnBase.

• Coordinate two department endowed grand round lectures including speaker travel, honoraria, CME for attendees, and publicity.

• Works independently on special projects and assignments, as assigned

Preferred Qualifications

• Bachelor’s Degree.

• Previous work in academic and/or clinical environment.

• One year of medical administrative experience.

Competencies

• Proficiency with Microsoft Office Applications, including Word, Outlook, Excel, and PeopleSoft.

• Extremely organized Customer service-oriented with the ability to quickly adapt to the day-to-day responsibilities of the role and change gears quickly as needed.

• Attention to detail and meticulous follow through with wide variety of personnel, including external stakeholders.

Target Compensation Maximum:

Target Compensation Minimum:

Compensation will be commensurate to candidate experience.

Equal Employment Opportunity

The University of Louisville is an Equal Employment Opportunity employer. The University strives to provide equal employment opportunity on the basis of merit and without unlawful discrimination on the basis of race, sex, age, color, national origin, ethnicity, creed, religion, disability, genetic information, sexual orientation, gender, gender identity or expression, veteran status, marital status, or pregnancy. In accordance with the Rehabilitation Act of 1973 and the Vietnam Era Veteran Readjustment Act of 1974, the University prohibits job discrimination of individuals with disabilities, Vietnam era veterans, qualified special disabled veterans, recently separated veterans, and other protected veterans. The University acknowledges its obligations to ensure affirmative steps are taken to ensure equal employment opportunities for all employees and applicants for employment. It is the policy of the University that no employee or applicant for employment be subject to unlawful discrimination in terms of recruitment, hiring, promotion, contract, contract renewal, tenure, compensation, benefits, and/or working conditions. No employee or applicant for employment is required to endorse or condemn a specific ideology, political viewpoint, or social viewpoint to be eligible for hiring, contract renewal, tenure, or promotion.

Consistent with applicable law, demographic information is collected for aggregate reporting requirements. Demographic information provided through this application is not available to hiring managers/committees and is not considered in hiring or employment decisions.

Assistance and Accommodations

Computers are available for application submission at the Human Resources Department located at 2315 South First Street Walk, Room 02C - Louisville, Kentucky 40292.

If you require assistance or accommodation with our online application process, please contact us by email at employment@louisville.edu or by phone 502-852-6258.