Department Coordinator II (Elizabethtown, KY)

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Position Description:

The University of Louisville School of Dentistry is seeking a Department Coordinator II. The position is an integral part of the operation of the Richard L. Miller Oral Health Clinic located in Elizabethtown, KY. All HIPAA related regulations pertaining to the storage and maintenance of patient 
confidential information is critical and must be compliant. Work location for this position will be the 
Richard L. Miller Oral Health Clinic in Elizabethtown, KY. May require the occasional trip to UofL Dental School with mileage reimbursement. 

Benefits – The University of Louisville has an exceptional benefits package; to learn more about our benefits please visit here ​

Essential Duties and Responsibilities

• Responsible for making appointments and maintaining the clinical schedule for the Miller Clinic

• Documentation management of patient records including data entry for RW patients 

• Maintain digital communication databases including EPIC, Careware, KADAP, and Axium

• Frontline for all clinical communications: phones, faxes, email, confirmation calls to patients

• Implementing and scanning all required grant and ULSD documents into the EHR 

• Obtain patient insurance information when available and collect fees when appropriate 

• Management and mailing of all Miller Clinic dental lab cases incoming and outgoing to the appropriate offsite location

• Collaborate with state funding agents regarding allowable gas card reimbursement rates for patients and distribute and document gas cards accordingly

• •Schedule and track all Miller Clinic Uber transports 

• Designated Careware onsite operations coordinator via data gathered through patient encounter forms and treatment sequencing 

• Assist/acts as backup when Clinical Supervisor is out regarding invoices, payments, and specialty treatment plans

• Attend trainings/meetings as required to satisfy Federal and State requirements as well ULSD requirements 

• Assign student and resident rotations and manage their schedule including patient assignment within Axium

• Assist in planning and implementing consumer advisory board for Miller Clinic

• Report patient treatment acceptance and retention for grant federal performance measures 

• Other duties as assigned

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Compensation will be commensurate to candidate experience.

Equal Employment Opportunity

The University of Louisville is an Equal Employment Opportunity employer. The University strives to provide equal employment opportunity on the basis of merit and without unlawful discrimination on the basis of race, sex, age, color, national origin, ethnicity, creed, religion, disability, genetic information, sexual orientation, gender, gender identity or expression, veteran status, marital status, or pregnancy. In accordance with the Rehabilitation Act of 1973 and the Vietnam Era Veteran Readjustment Act of 1974, the University prohibits job discrimination of individuals with disabilities, Vietnam era veterans, qualified special disabled veterans, recently separated veterans, and other protected veterans. The University acknowledges its obligations to ensure affirmative steps are taken to ensure equal employment opportunities for all employees and applicants for employment. It is the policy of the University that no employee or applicant for employment be subject to unlawful discrimination in terms of recruitment, hiring, promotion, contract, contract renewal, tenure, compensation, benefits, and/or working conditions. No employee or applicant for employment is required to endorse or condemn a specific ideology, political viewpoint, or social viewpoint to be eligible for hiring, contract renewal, tenure, or promotion.

Consistent with applicable law, demographic information is collected for aggregate reporting requirements. Demographic information provided through this application is not available to hiring managers/committees and is not considered in hiring or employment decisions.

Assistance and Accommodations

Computers are available for application submission at the Human Resources Department located at 2315 South First Street Walk, Room 02C - Louisville, Kentucky 40292.

If you require assistance or accommodation with our online application process, please contact us by email at employment@louisville.edu or by phone 502-852-6258.