Executive Administrative Assistant - 6 months contract

Company Description

Building the bank of tomorrow takes more than skills. 

It means combining our differences to imagine, discuss, code, develop, test, learn… and celebrate every step together. Share our vibes? Join Swissquote to unleash your potential.

Swissquote is Switzerland’s leading online banking group, listed on the SIX Swiss Exchange, serving private and institutional clients worldwide.

Our +1200 employees work in a flexible way, without dress code and in multicultural teams. 

By having a huge impact on the industry, they are growing their skills portfolio and boosting their career in a fast-pace environment. Have a look behind the scenes by checking Humans of Swissquote on Instagram.

We are all in at Swissquote. As an equal opportunity employer, we welcome candidates from all backgrounds, experiences and perspectives to join our team and contribute to our shared success.

Are you all in? Don’t be shy, apply!

Job Description

As a good communicator, great multitasker and at ease in a tech environment, you will play a key role in handling administrative tasks to support the CEO, Executive Management and Board of Directors, ensuring a seamless coordination.

• Support to the Executive Management:
  • Treat incoming mail, draft letters and other correspondence.
  • Proofread and correct documents in English, in French and ideally German.
  • Perform a wide variety of administrative and support tasks as needed daily.
  • Liaise with and act as back-up for Assistant to CEO/Media relations (ZH) as needed.
  • Liaise with all departments and auditors for various requests (e.g. minutes extracts, Notary office, Passports, signatures)

• Executive Management meetings:
  • Schedule and assist in the preparation of the weekly meetings (e.g. distribution of meeting agenda and material) and ensure corresponding support and coordination.
  • Ensure proper document management, including via the software used for meetings (Convene) and digital filing.
  • Attend meetings and prepare the initial draft of minutes for review by the Secretary.
  • Organise and coordinate logistics with external venues for specific meetings.
  • Various other tasks in coordination with the Executive Management.

• Support to the Board of Directors and related meetings:
  • Support the Chairman of the Board of Directors in the organisation of Board and Committee meetings and provide all assistance required (e.g. coordination with venues, access management, transportation and hotel reservations, timely document distribution, managing signatures as needed, updating the Commercial Register, maintaining an up-to-date library of internal regulations and other official documents, etc.).
  • Organise various important meetings such as the annual Strategy meeting and other off-site meetings (e.g. trainings) (Admin)
  • Coordinate specific Group internal communication (e.g. Trading periods) (Admin).

Qualifications

• Excellent sense of service, interpersonal skills, and diplomacy.
• Discretion and professionalism in handling sensitive and confidential information.
• Excellent organisation and time-management skills.
• Ability to prioritise and work independently with sound judgment.
• Detail-oriented, pro-active, resourceful with a can-do attitude.
• Energetic and comfortable interacting with high-level executives.
• Fluent in English and French. German a very strong asset.
• Excellent writing, proofreading and editing and skills (mandatory in English).
• Excellent computer skills, including Microsoft Office Suite (Outlook, Word, PowerPoint, and Excel).

Additional Information

SQ2

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