School Shop Assistant (Temp)

About GESS As one of the leading international schools in Singapore, GESS is home to students from over 70 nations worldwide. We are for many families the home away from home and we are very happy that they are part of our school community which is based on mutual support and solidarity. With our language programme, we support our students to nurture this part of their identity and want to preserve the opportunity that they can grow up with multiple languages to be best prepared for an international environment. With the German International Abitur or the IB Programme they are perfectly prepared for their career after school. Our students enjoy lifelong learning and we take pride in our GESS values of respect, openness and diversity which our students will nurture in their life after school. We were awarded with the “Deutsche Schulpreis” (German school prize) 2022, which was given to us for our extraordinary concept according to their motto “Make teaching better”. We stand out as the only German school abroad nominated for this award. GESS is looking to recruit a temporary staff to cover work in the school shop over the busy summer period (1-2 months / July to August). This role will be an hourly paid part time role with S$16/hour.   Key Accountabilities: Inventory • Help to check and maintain inventory management with guidance and supervision of the Shop assistant    • Help to order and replenish items according to the approved quantity • Help to ensure sufficient supply across school for examination papers, markers, markers refill, white board erasers and refills etc. Compulsory teaching and learning resources • Conduct stock take in the Storeroom and school shop during term breaks and reconcile the difference and provide a report • Ensure inventory and information in Shopify and Synergetic has been updated in a timely manner   Online school shop • Provide best quality of online service experience to customers • Maintain and update online school shop items information and categories • Check Shopify online shop for new orders, print order list, gather the items, and send notification for parents to pick up   Sales • Open and close school shop account • Good communication with teachers, students, and parents, and answer all the queries, including replying all School Shop emails • Apply problem solving skills to assist different requests from stakeholders • Safeguarding the shop inventories and mitigate risks, including avoid shoplifting and/or missing items • Comply all GESS Health and Safety regulations, Code of Conduct, and all related Policies in the School Shop management environment • Carry out daily reconciliation of sales reports vs actual receipts • Conduct regular market research and product analysis for management to review   General Administration • General operation of campus school shop and online school shop • Excellent reporting and analysis skills by using Excel, Words, etc. • Cover and support colleagues during busy and leave periods • Perform ad hoc projects or tasks allocated by Procurement Manager   Pipeline Projects • Be a partner of school to streamline internal process and form new policies and procedures • Assist in procurement/school shop related pipeline projects, SOPs and policies, such as Procurement Policy, E-procurement, tender process and change of system, software or hardware, etc.    Others • Other tasks, duties or projects as assigned by Director of Operations and Customer Experience