Conventions Coordinator

Overview 

We are seeking a highly organized and detail-oriented Conventions Coordinator to support the planning and execution of meetings, conventions, and events. This role plays a key part in ensuring seamless logistics, providing administrative support, and delivering a high-quality experience for attendees, exhibitors, and internal stakeholders. 

Key Responsibilities 

• Provide logistical and administrative support for meetings, conventions, and events 

• Assist with day-to-day operations related to event planning and execution 

• Support exhibitor meeting room coordination and request tracking 

• Provide onsite and pre-event support, including logistics coordination 

• Respond to attendee and exhibitor inquiries via phone and email 

• Assist with website updates and event-related content management 

• Perform data entry and support event-related tools, including chatbot updates and testing 

• Prepare and organize event materials, documents, and reports 

• Track action items and support project timelines to ensure deadlines are met 

• Coordinate shipping, inventory management, and event supplies 

• Provide general administrative support, including calendar management, file organization, and correspondence 

• Take meeting minutes and assist with follow-up on action items 

Qualifications 

• Bachelor’s degree in a related field preferred 

• 0–2 years of experience in hospitality, events, or conventions 

• Strong written and verbal communication skills with a customer-service focus 

• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) 

• Excellent organizational skills with strong attention to detail 

• Ability to manage multiple priorities and meet deadlines 

• Self-motivated and able to work both independently and collaboratively 

• Ability to work onsite at headquarters as needed 

• Ability to travel approximately 5% 
• Must be local to the DC Metro area and have the ability to come into the office as needed.

Why Join Us? 

This is a great opportunity for an early-career professional looking to build experience in event planning and operations while working in a collaborative, fast-paced environment.

Compensation & Benefits

Competitive salary and comprehensive benefits package which includes medical, dental, and vision plans where we pay 100% of the employee premiums. A retirement plan with a generous match, tuition reimbursement, and the ability to work remotely.