Executive Assistant, Human Resources

Donaldson is committed to solving the world’s most complex filtration challenges. Together, we make cool things. As an established technology and innovation leader, we are continuously evolving to meet the filtration needs of our changing world. Join a culture of collaboration and innovation that matters and a chance to learn, effect change, and make meaningful contributions at work and in communities. ​

We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to support the Chief Human Resources Officer (CHRO) and HR Leadership Team, who thrives in a fast-paced executive environment and can seamlessly manage competing priorities with discretion and precision. This role will serve as a critical partner in managing executive operations, enabling leadership effectiveness, and ensuring seamless coordination across a global HR function.

The ideal candidate is a trusted partner with strong judgment, exceptional organization skills, and the ability to support senior HR leaders across a global organization. Qualified candidates must be able to work an on-site schedule at our Bloomington, MN office.

Role Responsibilities:

• Manage executive and HR leadership team calendars, including routine communications and scheduling
• Coordinate complex travel logistics, including international itineraries and required documentation
• Plan and execute in-person and virtual meetings/events (logistics, agendas, minutes, vendor coordination)
• Draft correspondence, prepare reports, and support special projects (e.g., newsletters, tours, training)
• Compile and analyze data for decision-making, presentations, and reporting
• Process and manage expense reports for the leadership team
• Support onboarding activities; manage office supplies; maintain org charts and distribution lists
• Maintain and update SharePoint content to ensure COEs keep information current
• Execute file management and I‑9 retention processes
• Provide backup support for interview scheduling

Minimum Qualifications: ​

• 4+ years of progressive experience, supporting C-suite or senior leadership
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, OneNote, Visio, Outlook)
• Experience using SharePoint to create, update and maintain departmental content
• Proven ability to handle sensitive information with a high degree of integrity and confidentiality
• Strong experience managing executive calendars, meeting coordination, and travel logistics
• Strong organizational, prioritization, and problem-solving skills in a fast-paced, global environment
• Excellent written and verbal communication skills, including executive-level correspondence

Preferred Qualifications:

• Experience supporting a CHRO or HR leadership team in a global or matrixed organization
• Experience using Concur for travel arrangements and expense management
• Strong emotional intelligence, adaptability, and results orientation
• Familiarity with HR systems, Workday
• Familiarity with Power Apps

Relocation: This position is not eligible for relocation assistance.

Hourly Pay Range: $28.84 - $36.44/hour, depending on relevant experience, qualifications, and skills.

This position is overtime eligible as per state and federal regulations.

Employee benefits are part of the competitive total rewards package that Donaldson Company, Inc. provides to you. Our comprehensive benefits program includes health benefits, retirement plan (401k), paid time away, paid leaves (including paid parental leave) and more.

Immigration Sponsorship Not Available:

• Applicants for this position must be currently and legally authorized to work in the United States without the need for current or future sponsorship (e.g., H-1B, J-1, F-1, CPT, OPT, etc.).

• Donaldson will not offer immigration sponsorship or assume sponsorship of an employment visa for this position.

• International relocation or remote work arrangements outside of the U.S. will not be considered.

Keywords: senior executive assistant, executive assistant HR, HR Leadership Team, Workday, Org Charts

Equal Opportunity Employer, including Disability and Veterans

Employment opportunities for positions in the United States may require use of information which is subject to the export control regulations of the United States. Hiring decisions for such positions are required by law to be made in compliance with these regulations. Applicants for employment opportunities in other countries must be able to meet the comparable export control requirements of that country and of the United States.

Donaldson Company has been made aware that there are several recruiting scams that are targeting job seekers.  These scams have attempted to solicit money for job applications and/or collect confidential information, Donaldson will never solicit money during the application or recruiting process.  Donaldson only accepts online applications through our Careers | Donaldson Company, Inc. website and any communication from a Donaldson recruiter would be sent using a donaldson.com email address.  If you have any questions about the legitimacy of an employment opportunity, please reach out to talentacquisition@donaldson.com to verify that the communication is from Donaldson.

Our policy is to provide equal employment opportunities to all qualified persons without regard to race, gender, color, disability, national origin, age, religion, union affiliation, sexual orientation, veteran status, citizenship, gender identity and/or expression, or other status protected by law.