Administrative Associate
rrdonnelley
Full time
Administrative Associate
wpi· Worcester Polytechnic Institute - WPI
About this role
JOB TITLE
Administrative AssociateLOCATION
WorcesterDEPARTMENT NAME
Mechanical & Materials EngineeringDIVISION NAME
Worcester Polytechnic Institute - WPIJOB DESCRIPTION SUMMARY
The Administrative Associate assists with the administrative and operational support for the daily operations of the Department of Mechanical & Materials Engineering. This role supports student project budgets and manages departmental resources along with providing daily office support.JOB DESCRIPTION
Responsibilities:
- Process and monitor expense reports, departmental transfers, purchase orders, and vendor payments
- Create and manage vendor invoice requests in alignment with WPI financial policies
- Apply for and manage departmental purchasing card (PCard) for faculty, staff and students
- Coordinate with internal departments to secure supplemental funding when needed
- Process travel and reimbursement requests for student conferences and competitions
- Coordinate course-related materials and billing with the bookstore; manage payment deposits
- Oversee receipt and distribution of departmental packages (with student worker support)
- Track and reconcile budgets for student Major Qualifying Projects (MQPs), grants, and departmental accounts
- Monitor MQP budgets each academic year, ensuring student groups remain within allocated funding
- Assist the Operations Manager, Undergrad Committee & MQP coordinators with MQP planning, preparation, and execution of all aspects of event.
- Assist Faculty, Staff & Students with anything Undergrade relate - provide information about undergrad programs and maintain relationship with other WPI academic units.
- Support daily office operations including front desk coverage, phone/email inquiries, and visitor assistance
- Assist faculty, staff and students with facility requests, room reservations, work order and other things - event logistics, visits with prospective students.
- Utilize Workday and other institutional systems to complete transactions and assist users
- Provide guidance to faculty, staff, and students on administrative processes and tools
- Assist the Operations Manager with FWS process - Posting, Checking Resumes, Hiring, Training, etc.
- Foster a collaborative, team-oriented environment while delivering responsive customer service
- Identify and resolve issues through effective problem-solving and process improvement
- Perform other duties as assigned
Requirements:
- Associate’s degree or equivalent combination of education and experience
- Experience in administrative support, preferably in a higher education
- Demonstrated experience with financial processes and systems (e.g., expense reporting, purchasing)
- Strong organizational skills and attention to detail
- Ability to manage multiple priorities and meet deadlines
- Effective communication and interpersonal skills as a team member
Compensation:
Salary: $21.25 - $25.00 per hour. Salary is based on related experience, expertise, and internal equity. WPI’s benefits package includes a robust retirement match, wellness perks, tuition assistance and more!
FLSA STATUS
United States of America (Non-Exempt)WPI is an Equal Opportunity Employer. All qualified candidates will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, gender identity, national origin, veteran status, or disability. It seeks individuals from all backgrounds and experiences who will contribute to a culture of creativity, collaboration, inclusion, problem solving, innovation, high performance, and change making. It is committed to maintaining a campus environment free of harassment and discrimination.
Frequently Asked Questions
What is the salary for the Administrative Associate role at wpi?
The listed salary for this Administrative Associate position at wpi is USD 21–25. This is an Full time role.
Where is the Administrative Associate position at wpi located?
This Administrative Associate role at wpi is based in Worcester. The position is listed as on-site or hybrid. Check the full job description or apply directly to confirm the work arrangement.
Is the Administrative Associate role at wpi full-time or part-time?
This is listed as a Full time position. It is posted as a Administrative Associate role in the Worcester Polytechnic Institute - WPI department at wpi.
Which team or department does the Administrative Associate at wpi belong to?
This Administrative Associate position is part of the Worcester Polytechnic Institute - WPI department at wpi. See the full job description for more information about the team structure and responsibilities.
How do I apply for the Administrative Associate position at wpi?
Click the "Apply Now" button on this page. You will be redirected to wpi's official application portal hosted on workday where you can submit your application directly.
Administrative Associate
wpi · 💰 USD 21–25
You'll be redirected to wpi's official application page on Workday.