Administrative Assistant (Research & Strategic Support)

Main Function

We are seeking a highly organized and proactive Administrative Assistant to provide high-level administrative and strategic support to senior leadership. This role goes beyond traditional administrative duties and includes conducting research, generating insights, and supporting decision-making processes.

Key Responsibilities

Executive Support

• Manage complex calendars, scheduling meetings, and coordinating appointments across multiple stakeholders
• Prepare and edit correspondence, reports, presentations, and internal communications
• Organize travel arrangements, itineraries, and expense reporting
• Act as a liaison between the executive and internal/external stakeholders
• Maintain confidentiality and handle sensitive information with discretion

Research & Analysis

• Conduct in-depth research on industry trends, competitors, and market developments
• Gather and synthesize data to support strategic initiatives and executive decision-making
• Prepare briefing notes, summaries, and reports for meetings and presentations
• Monitor relevant news, regulatory changes, and emerging opportunities
• Support special projects by analyzing information and presenting actionable insights

Project & Operations Support

• Assist in tracking key projects, deadlines, and deliverables
• Coordinate cross-functional initiatives and follow up on action items
• Develop and maintain filing systems, databases, and documentation
• Support internal process improvements and operational efficiency

Qualifications & Skills

• Bachelor’s degree in Business Administration, Communications, Research, or a related field
• 3–5+ years of experience as an Executive/ Administrative Assistant or in a similar role
• Strong research, analytical, and critical thinking skills
• Excellent written and verbal communication skills
• High proficiency in Microsoft Office Suite (especially Excel and PowerPoint)
• Ability to manage multiple priorities and work under pressure
• Strong attention to detail and problem-solving ability
• High level of professionalism and discretion

Preferred Attributes

• Experience supporting senior executives or C-suite leaders
• Familiarity with data analysis tools or research methodologies
• Ability to translate complex information into clear, concise insights
• Self-starter with a proactive and solution-oriented mindset