Accounting Specialist - Receivables / Donations / Guardianship Accounts

TITLE:  ACCOUNTING SPECIALIST  

Summary of Position 

Accounting support position with responsibility for Social Enterprises accounts receivable (invoicing and collections), maintaining accurate customer records, generating reports.  Accurately record and manage financial records in donor database and Corporate Guardianship software.  Liaison and fiscal support between finance and programs (Fund Development, Social Enterprise, Corporate Guardianship) with clear communication and accurate reporting of financial information.  Administrative office support – answering phones and greeting guests as needed. 

Educationand Experience

Post secondary education in administrative assistant, accounting, business administration, or related field; associate degree preferred.  Demonstrated proficiency in Office software and general accounting processes.  Strong organizational and relationship skills essential. This position requires pre-employment and annual background checks. 

Knowledge, Skills,and Abilities/Essential Functions 

**Following is a listing of representative examples of duties for this position; it is not considered to be a complete listing of all duties and responsibilities for the position. 

• Proficiency with accounting principles and procedures and a high aptitude for general math skills. 

• Process invoices and payments for Social Enterprises. 

• Proficiency with office practices and procedures and skill in their applications. 

• Proficiency with Microsoft Office products, accounting software, and all office equipment. 

• Enter donations and grants into applicable software. 

• Pay bills and make deposits for individual wards in Guardianship. 

• Work closely with other departments to assure fiscal responsibility providing reports and information. 

• Possess strong customer service skills. 

• High degree of accuracy, professionalism, and confidentiality on all work. 

• Account reconciliation: Customers, Individuals (Wards), grants, general ledger 

• Communicate effectively with internal and external contacts in both written and verbal format. 

• Effectively answer and transfer phone calls and perform receptionist duties (as needed). 

• Maintain a variety of reports for accounting and sales department and oversee the development/maintenance of an electronic monthly report folder for various departments. 

• Open/Close office, answer phones and greet guests 

• Contact customers whose payments are delinquent and monitor receivables to keep payments up to date. 

• Maintain organized files (physical and electronic) and office area. 

• Involvement in various committees as assigned. 

• This position requires use of a company email address which requires an application to be downloaded on your personal cell phone for multi-factor authentication (MFA) to ensure cyber security. 

Physical Requirements 

• Ability to facilitate, initiate & respond to verbal, written, computerized, telephone & fax communications. 

• Mobility to access various locations within/outside ODC facilities. 

• Ability to perform quality inspection according to ODC’s and/or customer’s requirements. 

• Ability to operate various office equipment & technology. 

• Standing, sitting, walking frequently required. 

• Lifting 25 – 35 lbs occasionally.  

• Reliable vehicle (unless determined exempt with HR) 

• A personal vehicle may be required for use during your workday. 

REPORTS TO:
Accounting Manager 

RESPONSIBLE FOR:
No other Staff